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Plus, he adds that structured team meetings are essential, but opportunities to connect on a personal level are equally needed. The perk of working in an in-house team is that you reach out to your colleagues whenever you need help or advice. If you’re a manager, you can gather the team immediately whenever there are any urgent issues or latest updates on the project. Deciding what model to select for your company depends mostly on your company’s needs and goals.

Everyone struggles when it comes to productivity, whether in the office or while working from home. To get workers motivated and ensure they are working comfortably, monitoring productivity is vital. Regularly checking in, such as doing a quick team conference call or one-on-one phone call, can help to engage employees. Measures like this go a long way with employee retention and create a better work culture that can sustain itself remotely. Schedule regular one-on-one check-ins and pulse surveys across the wider team. This will make sure you have a clear idea of what employees want from their professional development and career growth.

Managing Remote Teams With Upwork

When you schedule check-ins, you give yourself a break from constant overseeing, allow your team to be more accountable, and reduce unattended projects. According to Global Workplace Analytics, the number of people who work from home has grown Managing a Remote Team by more than 173% since 2005. Small Business Trends is an award-winning online publication for small business owners, entrepreneurs and the people who interact with them. Our mission is to bring you “Small business success … delivered daily.”

Managing a Remote Team

The most crucial thing for managers to do is show that they trust their remote workforce. When tasks are assigned, resist the urge to micromanage and show team members that you trust they will complete tasks at the deadlines assigned and in time. You can offer regular meetings or checks if they feel it’s important, especially if they have questions, but try to make it as collaborative as possible.

This includes introducing them to the remote work tech stack, highlighting where files are kept and where they can get information, and running through the employee manual . This is especially important at the beginning of projects as they need to be briefed on many things before they start work. Leverate all the remote communications tools you have at your disposal to ensure your message gets through to every loud and clear.

Managing Remote Teams

She explains that for some employees, this may mean maximizing flexibility in terms of work hours. But, for others, it might mean more regular and routine meetings, while some workers might need particular technologies. 💡The process of tracking time with a team starts with setting a workspace. Learn more about other necessary steps that you and your team need to take. One of the most practical solutions is an office team timesheet. Your team needs to enter hours worked on particular projects during the week.

  • Your colleague living in Singapore should have an equal number of days to finish his task as his teammate from Seattle.
  • By the way, “managing expectations” applies to you as a manager as well.
  • But, for others, it might mean more regular and routine meetings, while some workers might need particular technologies.
  • A remote workforce needs just as much feedback and support as they would in the office.
  • The perk of working in an in-house team is that you reach out to your colleagues whenever you need help or advice.
  • It’s important to set clear and specific expectations so there’s no misunderstanding.

Empower your remote team to plan projects, coordinate work remotely, and hit their goals with Asana. She has always been passionate about writing, which is why she has finished her BA in Journalism, at the Faculty of Philosophy, Novi Sad. Ivana is always exploring the new methods of how time management can help you organize your workflow more effectively, as well as how you can increase your productivity. According to Dr. Gibson, a mistake that managers often make is applying a ‘one size fits all’ approach to remote workers. On the other hand, you probably won’t have these issues when leading an in-house team.

Provide Regular Feedback And Support Workers

Before you can effectively track your company’s progress, you must first evaluate workers’ performance, which begins with properly managing remote teams. With more work becoming remote, there have been additional challenges for managers looking to keep teams productive and happy. Successfully managing remote workers can be challenging, but it can be incredibly rewarding and lead to a happier team if given the right tools and resources.

Use one of our pre-built templates to get your remote team started in Asana. Or, use the CSV importer to easily import data into any project. Hopkins claims that there are many similarities between leading traditional in-house team members and those working remotely.

Managing a Remote Team

For managers, you can keep a document somewhere with notable milestones and accomplishments. You can then do a wrap-up at the end of the month so that teams get a nice reminder of all their hard work at the end of the month. The more employees know what is expected from them, the better the end work product will be.

Treat them as individuals, and take time out to understand what will help them work their best. You can do a survey or informal chats to identify issues and brainstorm solutions to make employees feel part of the team. Every employee is different and will need different things to feel and work their best.

The Challenges Of Managing Remote Teams

Luckily, there’s a decline in the average length of these meetings – by 20%. This survey gathered 3.1 million workers from North America, Europe, and the Middle East. That means defining the scope, deadlines, and deliverables for each task or project your team is working on. Otherwise, don’t be surprised if a few weeks from now you find yourself wondering what everyone was doing.

Managing a Remote Team

When employing remote workers, business owners can consider candidates from all over the world, as long as they meet predetermined criteria. But, when it comes to an in-house team, employers would have to find someone from the same city or the same country. An in-house model is a model where employees are responsible only for the activities and projects of the organization they work in. In this case, workers align their work with the company’s goals and values. Help your team figure out what they should do, and create realistic expectations for their work.

Know Your Team Members Goals And Aspirations

One of the major advantages of working on-site is spending time with your coworkers, getting to know each other, and learning more about their work habits. For team leaders, this setting allows them to manage their employees with ease. Set up one-on-one weekly or monthly meetings with each virtual team member you manage.

Understand The Challenges Of Remote Working

That’s why we’ve created the ultimate guide to managing remote workers to help businesses owners ensure their teams are engaged and productive. Your job as the manager ensures that there is no lapse and work is progressive while managing remote teams. As someone tasked with managing remote teams, you probably understand the need for breaks as working long hours can be stressful. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other.

Communicate A Lot

To overcome this, you need to consistently talk to your remote teams to ensure the information and help they receive is more than enough to get quality work done. By organizing frequent cross-cultural training programs for the entire team, you’ll get more familiar with varied cultures. Therefore, your remote employees will feel more comfortable, too. But, if you’re a leader of an in-house team whose members come from multiple cultures, be sure to also set up these educational sessions.

Free Time Tracker

We already mentioned that, within a telecommuting team, there are usually people from diverse time zones. As a manager of such a team, you need to schedule team meetings and other calls during periods that work for every team member. Remote workers have no choice but to communicate with each other via email, chats, and video conferencing. Without in-person communication, many people might feel isolated from their coworkers. And isolation is one of the most common challenges that remote workers experience.

Then, in the Team Dashboard, you can see a visual breakdown of their week. Plus, there is a Weekly report, where you can glimpse who logged how many hours each day. Since remote employees work from distance, employers can choose the most fitting candidates from around the world. If they choose to hire an in-house team, employers will have to pay additional mandatory expenses. When making employee cost estimates, employers will have to include overhead expenses, too. Overhead costs consist of payments such as building costs and equipment.

Furthermore, you should encourage your employees to report any misconduct and inform them of the channels they can send it to. Having clarity in this aspect can make your employees feel even safer in your company and create a sense of harmony among your team. You can either use the chat platform your company uses or set an appropriate time for you and your team member to do a face-to-face video call. Not only does this help your remote team members get on the same page, but it can also help keep them in the loop of what has been happening in the company. To have your remote team running smoothly and productively, you need to formulate a plan to communicate with them better. Additionally, always try to use different methods as different people usually require different approaches.

And you can praise team members for their work with the organization. As long as employees don’t take undue advantage of the flexibility, you’ll find that work gets done just as well – if not better, and happier employees. Here, in the content marketing agency I run, we’ve gone fully remote since the pandemic started in early 2020. However, we are equally comfortable working in a hybrid manner and have not seen any significant drops in productivity working from home.

No matter if your working hours are fixed or flexible, you and your team will spend at least a couple of hours per day together in the office. Thus, as their leader, you’re able to communicate with them in person and manage their assignments and deadlines with ease. Apart from team meetings, you’ll need to think about time differences when setting deadlines. Your colleague living in Singapore should have an equal number of days to finish his task as his teammate from Seattle.

Providing your remote team with the right feedback is crucially important as it can help them realign with the company goals should they go astray. If you’ve ever wondered what leading a remote team looks like, we bet that physical distance was one of the main obstacles that have come to your mind. After all, when there’s no physical proximity, it’s even difficult to achieve teamwork in the workplace. In addition, employers and managers have to lead the team the same way, which requires more time and effort. Although the experienced team won’t have any communication issues, having a face-to-face approach is essential during the training process.

Although it’s essential to see how well team members meet expectations, don’t oversee their actions too closely, as that can breed distrust. Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. Some employees find it hard to create a work-life balance now that they work from home. For some, productivity has dropped simply because they can’t get motivated at home. These considerations are important because your workforce’s performance will impact your company’s overall success. You can run live sessions that team members can join in at designated times and encourage them not to book other meetings and responsibilities that could clash.

If employees are not happy in the role or do not feel like they are part of the team, they just won’t be the right fit at the end of the day. That’s why hiring the right people can make a huge difference in team management and why it’s worth spending more time on when working remotely. Anyone who is interested in building and managing remote teams would benefit from the concepts taught in this course. First of all, experts suggest that you shouldn’t have a “one size fits all” approach for your remote team. Instead, get familiar with your workers, their needs and priorities, so that they feel connected to the team.

While it’s essential to set down rules and uphold discipline, your team members should find you approachable too. You can solve these problems with the right remote working management practices. Joshua Sophy is the Assistant Editor for Small Business Trends and the Head of Content Partnerships. A journalist with 20 years of experience in traditional and online media, Joshua got his start in the rough and tumble newspaper business of Pennsylvania’s coal region.